Job Description
POSITION: Executive Assistant to the Principal
REPORTS TO: Principal
DEPARTMENT: School Administration
KEY RELATIONSHIPS:
REPORTS TO: Principal
DEPARTMENT: School Administration
KEY RELATIONSHIPS:
• Principal
• Executive
• Board
• Front Office
• Strategic Team
• Parents and Community
• Executive
• Board
• Front Office
• Strategic Team
• Parents and Community
ROLE TYPE: Permanent, Full Time (44 weeks per year)
COMMENCING: 12 January 2026
Covenant Christian School is a distinctly and explicitly Christian Prep to Year 12 co-educational day school with over 800 students, located in Belrose on Sydney’s Northern Beaches. Working in partnership with parents, our passionate and highly qualified teaching staff deliver the curriculum from the understanding that all of life must be centered on God and his plan to restore all
things under the Lordship of Jesus Christ. With a focus on the nurture and discipleship of our students, Covenant seeks to meet the individual learning needs of each student and support their well-being and development from an academic, social, emotional and spiritual perspective.
things under the Lordship of Jesus Christ. With a focus on the nurture and discipleship of our students, Covenant seeks to meet the individual learning needs of each student and support their well-being and development from an academic, social, emotional and spiritual perspective.
Vision: To faithfully serve in God’s plan to restore all things under the Lordship of Jesus Christ.
Mission: To assist parents in the nurture of their children, by providing a Christ-centred, biblically grounded, culturally engaging and academically rigorous education to equip the children to live for God’s glory.
Mission: To assist parents in the nurture of their children, by providing a Christ-centred, biblically grounded, culturally engaging and academically rigorous education to equip the children to live for God’s glory.
ROLE STATEMENT
The role of the Executive Assistant to the Principal is to provide professional and confidential secretarial and high-level administrative support to the Principal, Executive and Board. The role also includes overseeing the Front Office to review and implement administration processes that are optimum for operation in alignment with the school’s vision and mission and strategic plan.
The role of the Executive Assistant to the Principal is to provide professional and confidential secretarial and high-level administrative support to the Principal, Executive and Board. The role also includes overseeing the Front Office to review and implement administration processes that are optimum for operation in alignment with the school’s vision and mission and strategic plan.
KEY REQUIREMENTS
• Committed Christian of a reformed evangelical persuasion actively involved in the life of your local church.
• Appropriate secretarial qualifications, e.g., Cert IV in Business Administration or relevant experience.
• PA/EA and/or high-level administration experience and capability.
• High-level administration, secretarial, organisation, and project management skills, including an ability to manage competing deadlines and solve problems, showing flexibility and adaptability in a professional manner.
• Ability to lead a team and model Christian characteristics through discretion, confidentiality, and conflict resolution.
• Strong relationship and communication skills for building rapport at all levels in the school including with staff, parents, and students.
• Advanced Microsoft Office (Word, Excel, PowerPoint, MS Forms).
• Experience with a School Management System (e.g., Edumate) an advantage.
• Committed Christian of a reformed evangelical persuasion actively involved in the life of your local church.
• Appropriate secretarial qualifications, e.g., Cert IV in Business Administration or relevant experience.
• PA/EA and/or high-level administration experience and capability.
• High-level administration, secretarial, organisation, and project management skills, including an ability to manage competing deadlines and solve problems, showing flexibility and adaptability in a professional manner.
• Ability to lead a team and model Christian characteristics through discretion, confidentiality, and conflict resolution.
• Strong relationship and communication skills for building rapport at all levels in the school including with staff, parents, and students.
• Advanced Microsoft Office (Word, Excel, PowerPoint, MS Forms).
• Experience with a School Management System (e.g., Edumate) an advantage.
GENERAL DUTIES
• Maintain the highest level of confidentiality in all matters including executive communications and meetings, committee meetings, processes, systems, conversations and particularly regarding maintenance of employee privacy.
• Facilitate effective communication skills that establish and maintain clear interpersonal relationships within all areas of the school (whole school faculty, executive, board), parents, students and community.
• Respond to all forms of communication addressed to the Principal (emails, phone calls, mail, in- person) in a timely and professional manner as prescribed by the Principal.
• Effectively manage external and internal communication (verbal, emails, letters, etc.) for and on behalf of the Principal, Executive and Board.
• Management of Outlook: Maintain Principal’s calendar and ensure diary bookings are realistic.
• Provide high-level administrative and secretarial support to the Principal, Executive and Board including arranging meetings (staff, parents, students and visitors), setting meeting agendas, taking minutes of meetings and organising other functions.
• Organise meetings, Principal interviews, functions, catering, venue and travel bookings, agenda preparation and distribution, equipment set-up and development/set-up of presentations.
• Effectively manage and coordinate the production of the Board papers and Annual Report.
• Oversee and maintain registers for the Board.
• Oversee projects as directed by the Principal.
• Catering for functions as required.
• General administration duties including letters to parents, staff and external customers.
• Store and archive student files as per the Record Management Policy.
• Review and update EA procedures manual.
• Maintain the highest level of confidentiality in all matters including executive communications and meetings, committee meetings, processes, systems, conversations and particularly regarding maintenance of employee privacy.
• Facilitate effective communication skills that establish and maintain clear interpersonal relationships within all areas of the school (whole school faculty, executive, board), parents, students and community.
• Respond to all forms of communication addressed to the Principal (emails, phone calls, mail, in- person) in a timely and professional manner as prescribed by the Principal.
• Effectively manage external and internal communication (verbal, emails, letters, etc.) for and on behalf of the Principal, Executive and Board.
• Management of Outlook: Maintain Principal’s calendar and ensure diary bookings are realistic.
• Provide high-level administrative and secretarial support to the Principal, Executive and Board including arranging meetings (staff, parents, students and visitors), setting meeting agendas, taking minutes of meetings and organising other functions.
• Organise meetings, Principal interviews, functions, catering, venue and travel bookings, agenda preparation and distribution, equipment set-up and development/set-up of presentations.
• Effectively manage and coordinate the production of the Board papers and Annual Report.
• Oversee and maintain registers for the Board.
• Oversee projects as directed by the Principal.
• Catering for functions as required.
• General administration duties including letters to parents, staff and external customers.
• Store and archive student files as per the Record Management Policy.
• Review and update EA procedures manual.
Board
• Assist Board with correspondence to staff, parents, prospective School Association members, new and current School Association members.
• Liaise with School Association Coordinator and any sub-committees as required.
• Assist with Annual General Meeting preparations and correspondence.
• Maintain Board’s Responsible Persons Table and register e.g. induction, training, WWCC.
• Upload Executive Board Reports into BoardPro.
• Assist Board with correspondence to staff, parents, prospective School Association members, new and current School Association members.
• Liaise with School Association Coordinator and any sub-committees as required.
• Assist with Annual General Meeting preparations and correspondence.
• Maintain Board’s Responsible Persons Table and register e.g. induction, training, WWCC.
• Upload Executive Board Reports into BoardPro.
Policy and Compliance
• Contribute to the Strategic Team on behalf of the Front Office.
• Contribute to the Policy and Compliance Team (PaCT) by overseeing Policy Protocol i.e., monitor and review timetable of Organisational and Board policies & procedures.
• Maintain the Policy Register (timetable worksheet).
• Update Policy repository (Covie Central and BoardPro) with reviewed policies.
• Contribute to Finance and Assurance Committee (FaAC) by attending and participating in meetings.
• Submit Board reports as required e.g., Policy and Compliance Team (PaCT).
• Contribute to the Strategic Team on behalf of the Front Office.
• Contribute to the Policy and Compliance Team (PaCT) by overseeing Policy Protocol i.e., monitor and review timetable of Organisational and Board policies & procedures.
• Maintain the Policy Register (timetable worksheet).
• Update Policy repository (Covie Central and BoardPro) with reviewed policies.
• Contribute to Finance and Assurance Committee (FaAC) by attending and participating in meetings.
• Submit Board reports as required e.g., Policy and Compliance Team (PaCT).
Front Office
• Oversee Front Office Team Leaders to implement effective systems that support the strategic plan and Annual Action Plan.
• Provide effective channels of communication and feedback between the team and Executive.
• Oversee the WWCC for Volunteers Code of Conduct.
• Oversee Front Office Team Leaders to implement effective systems that support the strategic plan and Annual Action Plan.
• Provide effective channels of communication and feedback between the team and Executive.
• Oversee the WWCC for Volunteers Code of Conduct.
Staff
• Take meeting minutes and record attendance at general (all staff) meetings and during professional development weeks.
• Complete PD application on behalf of the Principal (and Executive as directed by the Principal).
• Take meeting minutes and record attendance at general (all staff) meetings and during professional development weeks.
• Complete PD application on behalf of the Principal (and Executive as directed by the Principal).
WORK HEALTH AND SAFETY
• Attend WHS meetings as PaCT Representative.
• To model a commitment to safety, adhere to policies and safety procedures, and to oversee safety in your department.
• In consultation with the Executive and other Administration staff to identify hazards and manage risks, especially those related to programs, activities, equipment, and systems of work in your area.
• Attend WHS meetings as PaCT Representative.
• To model a commitment to safety, adhere to policies and safety procedures, and to oversee safety in your department.
• In consultation with the Executive and other Administration staff to identify hazards and manage risks, especially those related to programs, activities, equipment, and systems of work in your area.
The school reserves the right to modify and adjust role descriptions to meet its operational and strategic
needs.
Award: NSW Christian Schools General Staff Multi-Enterprise Agreement – 2023-2026
needs.
Award: NSW Christian Schools General Staff Multi-Enterprise Agreement – 2023-2026
Applications close Monday 2 November by 9am